Frequently Asked Questions - IRP

When do I need apportioned plates (IRP)?
You are required to have apportioned plates if you operate in two or more jurisdictions and your vehicle(s) meet one or more of the following requirements:

  • the power unit licensing weight is 26,001 lbs., or higher;
  • the power unit has more than two axles regardless of licensed weight;
  • the power unit is used in combination and the said combination is 26,001 lbs. or higher; or
  • the power unit performs commercial intrastate movements in another jurisdiction other than Kansas, regardless of licensed weight.

What forms and supporting documents are required to get an apportioned plate?

Transaction

Complete Forms

 

Schd. B

Schd. C

Schd. D

Fleet Vehicle Request.

Record Retention

Title App.

(If Needed_

Refund App.

New Account

X

X

X

 

X

X

 

New Fleet

 

X

X

X

 

X

X

 

Adding Vehicles

 

X

 

 

 

X

 

Deleting Vehicles

 

 

 

 

 

 

X

Transfer Vehicle

 

X

 

 

 

X

 

Adding Jurisdiction

 

 

 

X

 

 

 

Weight Change

 

 

 

X

 

 

 

Renewal

 

X

 

 

 

 

 

 

Adding Jurisdiction

 

 

 

X

 

 

 

Replacement Plates/Cab Cards

 

 

 

X

 

 

 

Title requirements, please check to see which of these are applicable and provide the documents as indicated:

  • Assigned Title or MSO, E-title, County title Receipt, Copy Front and Back of Title that has not been re-assigned
  • Vehicle Identification Inspection (VIN Inspection - MVE-1) documentation is required on all out-of-state titles for Kansas registration and title inspections. When the inspection is performed the vehicle and title must be presented together at the time of the inspection.
  • Provide a copy of the bill of sale unless this information is provided on the title: date of purchase and purchase price.
  • Confirm that a notary is on the title for those states requiring one. (AZ, KY, LA, MT, NC, OH, OK, PA, WY).
  • Confirm that all existing liens on the title for the previous owner(s) has been released and notarized as required by the title issuing states (WV, WY).

Sales Tax Requirements

  • Proof of sales tax payment for newly purchased vehicles must be provided by private carrier or registrants without common carrier authority. Vehicles leasing on to a private carrier will need to pay sales tax, or provide sales tax receipt.
  • Application for sales tax exemption. Vehicles purchased by an owner operator, with a lease in place at the time of the purchase with a registrant with interstate common carrier authority will need to provide: a copy of the full lease agreement, a properly completed CR-16 form, OR their current Kansas sales tax number, and a copy of the lessor's ST-28J Interstate Common Carrier Exemption Certificate OR USDOT number. For Hire Carriers will need to provide their USDOT number for verification of their interstate common carrier authority.

Other Requirements

  • Leased vehicles: A lease agreement will be provided if the name on the title of the vehicle applying for registration is different from the registrant's name.
  • Proof of prior registration: provide a copy of the county registration OR a copy of a cab card issued by another jurisdiction. NOTE: This is not applicable for newly purchased vehicles.
  • Proof of payment of the Heavy Road Use Tax (HUVT) for any vehicle that is to be registered for a gross weight over 54,000 lbs or more as required by the Internal Revenue Service (IRS). Provide a copy of the 2290 form with payment validation by the IRS. FOR A NEW OR USED VEHICLE PURCHASED: If a vehicle is registered within 60 days of purchase, the "bill of sale" may be used as proof of payment in lieu of a Form 2290. If a used vehicle is being registered past the 60-day period, a copy of the paid Schedule 1, form 2290 must be presented as proof.
  • Provide Proof of Insurance: provide a copy of the certificate of insurance for Private carriers or no authority carriers. (Insurance identification cards are not valid unless the vehicle information is listed as well as the liability limits listed.)
  • Provide proof of payment of personal property tax (obtain a copy of the Rendition from carrier if you were leased on, or from your local county treasurer's office).
  • Provide a properly completed Schedule D form
  • Provide a properly completed Schedule C form
  • Provide a properly completed Aud-43 form
  • Provide a properly completed Schedule B form

To establish Residence in a Member Jurisdiction, an Applicant must demonstrate to the satisfaction of the Member Jurisdiction at least three of the following:

  • if the Applicant is an individual, that his or her driver's license is issued by that Jurisdiction
  • if the Applicant is a corporation, that it is incorporated or registered to conduct business as a foreign corporation in that Jurisdiction,
  • if the Applicant is a corporation, that the principal owner is a resident of that Jurisdiction,
  • that the Applicant's federal income tax returns have been filed from an address in that Jurisdiction,
  • that the Applicant has paid personal income taxes to that Jurisdiction,
  • that the Applicant has paid real estate or personal property taxes to that Jurisdiction,
  • that the Applicant receives utility bills in that Jurisdiction in its name,
  • that the Applicant has a Vehicle titled in that Jurisdiction in its name, or
  • that other factors clearly evidence the Applicant's legal Residence in that Jurisdiction

How may I apply for apportioned plates?
There are several ways to apply for apportioned plates.

  • New Account - By mail, at any IRP Office
  • Established Account - Online at www.truckingks.org, by mail, by fax, at any IRP Office. All Supporting documents must be mailed or delivered before registration is completed if applying online.

How long is an apportioned plate good?
The registration year for Kansas apportioned vehicles is January 1 through December 31 each year.

When do I need papers from the Secretary of State Office?
Before applying for plates under a corporation name or business name, the same name must be registered with the Kansas Secretary of State Office.

What is acceptable as proof of ownership (title)?
Assigned Title or MSO, E-title, County title Receipt, Copy Front and Back of Title that has not been re-assigned.

When do I need to supply a copy of a lease agreement?
Any time the name on the title differs from the name of the registrant who is applying for license plate(s).

Copies of pages that include:

  • The complete and full names of the lessor and lessee.
  • A description of the lease or rented vehicle by year, make, and identification number.
  • The effective and expiration dates of the lease or rental agreement.
  • The signatures of the lessee and lessor or their duly authorized agents.

When do I need a paid Heavy Highway Vehicle Use Tax Receipt (IRS-Form 2290)?
Any time you license or renew the license of a power unit with a weight of 55,000 lbs. or more.

What is acceptable as a paid Heavy Highway Vehicle Use Tax Receipt (IRS-Form 2290)?
Kansas accepts:

  • a copy of the "IRS-Form/2290 Schedule I" that lists all VIN's stamped "Received" by the IRS;
  • a copy of the "IRS-Form/2290 Schedule I" that lists all VIN's AND a copy of the front and back of the cancelled check;
  • a copy of the electronic filing (e-File) that lists all VINs and the IRS watermark; or
  • proof that the unit in question was purchased within the last 60 days.

What is considered a "current year" county personal property tax receipt and/or tax waiver for Kansas?
A current year tax receipt is usually one year prior to the current license year (e.g. the 2010 license year requires a 2009 personal property tax receipt or tax waiver).

Whose Kansas County personal property tax receipt is required?
Generally, the required tax receipt is in the name of the registrant/applicant who is applies for or renews license plates. However, in some cases when the unit is leased and the owner is a Kansas resident, the tax receipt will be under the owner's name and a copy of the owner's Kansas county personal property tax receipt must be submitted.

What forms of payment are acceptable for an apportioned plate?
Accounts in good standing my make payments by: Cash, personal or company check, e-Check, cashier's check, debit card, credit card, money order, and bank-to bank transfers are accepted. The companies that process e-Check and debit and credit card transactions charge a processing fee.

How do I receive my plate(s) and cab card(s)?
After all requirements have been satisfied, including payment for the registration, all plates and cab cards will be mailed to the customer.

If you apply for registration in person and you have met all requirements, you may pick up your plate(s) and cab card(s) as you leave the office.

How and when do I renew my plate(s) and cab card(s)?
Kansas has permanent plates, so a new cab card is generally all that is issued during the annual renewal.

The registration year for Kansas apportioned vehicles is January 1 through December 31 each year.

Kansas apportioned registration renewal applications are sent out of our office by mid-December each year. Please review the renewals for accuracy and make required changes and return them to our office as soon as possible or process your renewal on-line. We process renewals by date of receipt. Please remember these dates so that if you do not receive your next renewal packet in the mail you will need to contact us.

We encourage renewal payment before February 15. Waiting to pay fees until the expiration of the grace period, March 1 does not allow adequate time to receive and distribute cab cards and license plates. Cab Cards cannot be faxed.

The enforcement deadline for each renewal will begin March 2 of each year. Any vehicle that has not registered, which is required to be registered prior to that date, shall be subject to a penalty of $2 for each vehicle. Vehicles in the possession of the owner on and after January 1 of a registration year are subject to registration for that year.

Quarterly payment may be an option if received and paid in our office on or before March 1. Full fees are assessed March 2.

The remaining Kansas annual fleet apportioned registration quarterly payments are due and payable on or before:

  • Second quarter due April 1
  • Third quarter due July 1
  • Fourth quarter due October 1

How do I add, transfer, delete, make changes, etc. to my established account?
Refer to "Apportioned Carrier Manual" under the useful resource link on the www.truckingks.org homepage. Look for links to the appropriate topic.